Five Eligibility Requirements to get SBA HUBZone Certified.

Eligibility Criteria 1:
Your business concern’s principal office must be located in a qualified SBA designated HUBZone. Search the SBA’s Mapping system and verify if your principal office is located in a qualified SBA designated HUBZone.

Definition of Principal Office:
Principal office is defined as the location where the greatest number of the business concern’s employees at any one location perform their work. However, for those business concerns whose primary industry is service or construction, the determination of principal office excludes the business concern’s employees who perform the majority of their work at job-site locations to fulfill specific contract obligations.

Eligibility Criteria 2:
Your business concern must be at least 51% unconditionally and directly owned and controlled by persons who are US citizens.

Definition of unconditionally and directly owned and controlled:
Unconditionally and directly ownership means directly owning at least 51% of the business concern. Ownership must be direct and cannot be through another business or trust, unless the trust is revocable and you are the sole grantor and trustee of the trust. Control means both the day-to-day management and long term decision making authority for the business concern. Generally, you should be the highest ranking officer of the business too.

Eligibility Criteria 3:
35% of your business concern’s employees must reside in a SBA designated HUBZone.

Definition of Employee and Reside:
Employee means all individuals employed on a full-time, part-time, or other basis, so long as that individual works a minimum of 40 hours per month. This includes employees obtained from a temporary employee agency, leasing concern, or through a union agreement or co-employed pursuant to a professional employer organization agreement. SBA will consider the totality of the circumstances, including criteria used by the IRS for Federal income tax purposes and those set forth in SBA’s Size Policy Statement No. 1, in determining whether individuals are employees of a concern. Volunteers (i.e., individuals who receive deferred compensation or no compensation, including no in-kind compensation, for work performed) are not considered employees. However, if an individual has an ownership interest in and works for the business a minimum of 40 hours per month, that owner is considered an employee regardless of whether or not the individual receives compensation. Reside means to live in a primary residence at a place for at least 180 days, or as a currently registered voter, and with the intent to live there indefinitely.

Eligibility Criteria 4:
Your business concern must be classified as a small business as defined by the SBA.

Definition of Small Business:
Small business means the business concern, with its affiliates, must meet the size standard corresponding to its primary industry classification.

Eligibility Criteria 5:
Certify that when performing a HUBZone contract, at least 35% of your employees continue to reside in a SBA designated HUBZone. If your concern is owned by a Indian Tribal Government, 35% of your employees engaged in performing that contract must reside within a SBA designated HUBZone. You must “attempt to maintain” the 35% requirement throughout the life of the contract.

Attempt to Maintain
This means that the business can fall below 35% without withdrawing, and losing its contract but must be making efforts to return to the 35% number, such as posting employment positions, etc. The SBA can decertify a firm that does not makes efforts to regain its 35% HUBZone employee requirement.

Need assistance with your HUBZone Application? With 20 years and over 3,000 successful applications under our belt, we can assure you that no matter which option you choose, Cloveer will work harder and faster to get your business SBA HUBZone certified.  Contact us today at 813-333-5800 or visit our website at cloveer.com.

Certificate of Good Standing. Where to obtain one for my 8(a) Application or HUBZone Application.

When applying for the 8(a) Program or HUBZone Program you are required to provide the SBA with a copy of a current Certificate of Good Standing that is no older than 90 days old when your application is submitted. Some States refer to the the Certificate of Good Standing as a Certificate of Existence, Compliance, Status or Authorization. Below is a links to obtain this required document.

Alabama

Referred to as a Certificate of Existence
https://www.alabamainteractive.org/sos_eCertificate/welcome.action

Alaska
Referred to as a Certificate of Compliance
https://www.commerce.alaska.gov/web/cbpl/corporations/certificateofcompliance.aspx

Arizona
https://ecorp.azcc.gov/AzFAQ/Index
Once on this page,  see the article on “How do I get a Certificate of Good Standing?

Arkansas

Referred to as a Certificate of Good Standing
https://www.ark.org/sos/good_standing/index.php

California

Referred to as a Certificate of Good Standing
http://www.sos.ca.gov/business-programs/business-entities/information-requests/

Colorado

Referred to as a Certificate of Good Standing
https://www.sos.state.co.us/biz/BusinessFunctions.do

Connecticut

Referred to as a Certificate of Legal Existence
http://www.concord-sots.ct.gov/CONCORD

Delaware

Referred to as a Certificate of Status
https://corp.delaware.gov/directweb.shtml

District of Columbia (DC)

Referred to as a Certificate of Status
https://business.dc.gov/definition/1368

Florida

Referred to as a Certificate of Status
http://dos.myflorida.com/sunbiz/manage-business/certification/

Georgia

Referred to as a Certificate Existence
https://ecorp.sos.ga.gov/CertificateOfExistence

Hawaii

Referred to as a Certificate of Good Standing
https://portal.ehawaii.gov/home/online-services/certificate-of-goods-standing/

Idaho

Referred to as a Certificate of Good Existence
https://sosbiz.idaho.gov/

Illinois

Referred to as a Certificate of Good Standing
https://www.ilsos.gov/corporatellc/

Indiana

Referred to as a Certificate of Existence
https://inbiz.in.gov/business-filings/information-requests

Iowa

Referred to as a Certificate of Existence
https://sos.iowa.gov/business/FormsAndFees.html#CertsAndCopies

Kansas

Referred to as a Certificate of Good Standing
https://www.kssos.org/other/certificate_good_standing.html

Kentucky

Referred to as a Certificate of Existence
http://www.sos.ky.gov/bus/businessrecords/Pages/default.aspx

Louisiana

Referred to as a Certificate of Good Standing
http://www.sos.la.gov/BusinessServices/SearchForLouisianaBusinessFilings/OrderDocumentsAndCertificates/Pages/default.aspx

Maine

Referred to as a Certificate of Existence
https://icrs.informe.org/nei-sos-icrs/ICRS

Maryland

Referred to as a Certificate of Status
http://dat.maryland.gov/businesses/Pages/Internet-Certificate-of-Status.aspx

Massachusetts

Referred to as a Certificate of Good Standing
https://mtc.dor.state.ma.us/mtc/_/

Michigan

Referred to as a Certificate of Good Standing
http://www.michigan.gov/sos/0,4670,7-127-5647_12539_71074-33117–,00.html

Minnesota

Referred to as a Certificate of Status
http://www.sos.state.mn.us/business-liens/business-help/how-to-order-copies-of-filings-certificates/

Mississippi

Referred to as a Certificate of Status/Good Standing/Existence
https://www.sos.ms.gov/business-services/order-documents

Missouri

Referred to as a Certificate of Good Standing
https://www.sos.mo.gov/business/formsAndServices

Montana

Referred to as a Certificate of Existence
https://sos.mt.gov/business

Nebraska

Referred to as a Certificate of Good Standing
http://www.sos.ne.gov/business/corp_serv/

Nevada

Referred to as a Certificate of Good Standing
https://www.nvsos.gov/sos/businesses/commercial-recordings/faqs

New Hampshire

Referred to as a Certificate of Good Standing
https://sos.nh.gov/corporation-ucc-securities/corporation/order-a-certificate/

New Jersey

Referred to as a Certificate of Standing
https://www.state.nj.us/treasury/revenue/standcert.shtml

New Mexico

Referred to as a Certificate of Good Standing
https://businessportal.nm.gov/maintain/request-documentation/certificate-of-good-standing-and-existence/

New York

Referred to as a Certificate of Status
https://dos.ny.gov/certificate-status

North Carolina

Referred to as a Certificate of Good Standing
https://www.ncdor.gov/taxes/corporate-income-franchise-tax/letter-good-standing

North Dakota

Referred to as a Certificate of Good Standing
https://sos.nd.gov/business/business-services/business-services-faqs

Ohio

Referred to as a Certificate of Good Standing
https://cogs.ohiosos.gov/(S(ohrdcl2jjgr5bmprjmer5clh))/index.aspx

Oklahoma

Referred to as a Certificate of Good Standing
https://www.sos.ok.gov/corp/order/orderDefault.aspx

Oregon

Referred to as a Certificate of Existence
https://sos.oregon.gov/business/Pages/business-registry-certificates.aspx

Pennsylvania

Referred to as a Certificate of Good Standing
http://www.dos.pa.gov/Businesscharities/Business/Resources/Pages/Good-Standing-Or-Subsistence-Certificates.aspx

Rhode Island

Referred to as a Certificate of Good Standing
http://sos.ri.gov/divisions/Business-Portal/Certifications-Apostille-Goodstanding

South Carolina

Referred to as a Certificate of Existence
https://businessfilings.sc.gov/BusinessFiling/Entity/Search

South Dakota

Referred to as a Certificate of Good Standing
https://sdsos.gov/business-services/default.aspx

Tennessee

Referred to as a Certificate of Existence
http://sos.tn.gov/products/business-services/request-certificate-existence-0

Texas

Referred to as a Certificate of Status/Existence
https://www.sos.texas.gov/corp/copies.shtml

Utah

Referred to as a Certificate of Existence/Good Standing
https://corporations.utah.gov/inetcorpdocs.html#Existence

Vermont

Referred to as a Certificate of Good Standing
https://sos.vermont.gov/corporations/copies-certificates/good-standings-or-status/

Virginia

Referred to as a Certificate of Good Standing/Existence
https://www.scc.virginia.gov/clk/copy.aspx

Washington

Referred to as a Certificate of Existence/Authorization
https://www.sos.wa.gov/corps/OrderDocs.aspx

West Virginia

Referred to as a Certificate of Existence/Authorization
https://apps.wv.gov/SOS/BusinessEntitySearch/

Wisconsin

Referred to as a Certificate of Status
https://www.wdfi.org/corporations/fees/cert_program_inst.htm

Wyoming

Referred to as a Certificate of Good Standing
https://wyobiz.wy.gov/business/viewcertificate.aspx

Tips to select the right consultant to prepare your 8a, HUBZone or VetBiz Application.

1. Pick up the phone. Call them and speak to the actual person who will be preparing your application. 

You should be able to call them and speak directly to the individual(s) who will be responsible for preparing your application. At Cloveer, you can call and speak to the employee who will be responsible for preparing your application. They will answer any of your questions and let you know whether or not you are eligible to become certified into one of these programs at no cost. Call us at 813-333-5800 to get your questions answered.

2. Don’t choose your consultant solely on their price for services.

The old adage is true. You get what you pay for. If it looks to good too be true, it usually is.

3. Stay away from any consultant that offers you any type of guarantee.

The FAR prohibits any federal consultant to base any fee for their services contingent on certification.

4. Ask as many questions up front as possible. See if they actually know the rules and regulations of the program you want to get certified into. They should be able to answer your eligibility questions quickly and correctly.

Cloveer pre-qualifies all of its potential clients to make sure they meet all of the regulatory requirements.

5. Check the consultants Better Business Bureau report.

If they don’t have a profile established with the BBB, or have negative feedback, this is a sign of potential problems. Cloveer is an A+ Rated BBB business with zero complaints.

6. Ask them for references you can personally speak to and look for a recent track record of success.

Cloveer has real references that are published on our website that you can call and speak to.

7. Look at their website to see if they provide more than just sales information.

Cloveer.com has an extensive FAQ section along with a comprehensive blog on getting certified. We want you to understand as much as possible before making a decision on whether or not to pursue certification.

8.  Make sure that the agreement provided for services to be rendered covers everything.

All services provided by Cloveer are on a fixed price basis so there will be no hidden charges.

For More information on getting your 8a Certified, HUBZone Certified or VETBiz Certified, call us at 813-333-5800 or visit www.cloveer.com

How to understand and interpret the HUBZone Application Submission Timeline

Below is the typical HUBZone Application timeline including how to interpret any messages you receive from the SBA after submitting your HUBZone Application.

Step Message From SBA Details Length of Time
Application Submitted Your Application has been submitted, but not authorized for processing. You should receive and email Nominal. As long as it takes for you to check your email and authorize the application.
Received You authorized your HUBZone Application, but is not complete until SBA requests and receives all supporting documents. Do not send any supporting documents prior to the SBA’s formal request. After you receive the SBA’s formal request, you have 10 business days to submit all of the requested documents. If you need an extension, you can email hubzonedocuments@sba.gov. Once the SBA receives your supporting documents, your HUBZone case will be assigned to a SBA reviewer. SBA may decline your application if any of the supporting documents are not received on or before the submission date. The day that you authorized the HUBZone application is your electronic verification date. This is the date that all of your supporting documents must cover. Typically 7-14 days.
On Hold Documents Your application is on hold awaiting additional information or documentation. After you submit the supporting documents, your application status may still show this message until your application is assigned to a SBA reviewer Typically 1-4 weeks.
First Level Review Your application has been assigned to an SBA analyst and is under first level review. Your first level reviewer may or may not request additional documentation from you. If additional documentation is required, your status may reverse back to On Hold Documents Typically 3-5 weeks.
Second Level Review Your application is under second level review. The first level review is complete and is being reviewed by a second set of eyes. Typically 1-3 weeks.
Final Review Your application is under final review. Final review will end with a final agency decision Typically 2-4 weeks.
Final Determination
(One or the other will occur)
Your application has been declined. You can view the details in your online correspondence history. If your firm is declined, you may reapply after 90 days. There is no reconsideration of HUBZone Applications. The decision to approve or decline is the final agency decision Complete – Determination rendered
Your application has been approved. You can view the details in your online correspondence history. Congratulations.

Special Statuses not listed above

Step Message From SBA Details Length of Time
Size Review Your application was forwarded to SBA’s Area Size Office for additional review. Some HUBZone Applications require a review by a SBA size specialist. Additional information may be requested by the SBA size Specialist. Varies
Legal Review Your application was forwarded to SBA’s Office of General Counsel for a legal review. Some HUBZone Application require a review by an SBA attorney. Additional information may be requested by the SBA. Varies
Withdrawn Your application has been withdrawn. You may reapply at any time. Complete
No Authorization Received – Withdrawn Your application was automatically withdrawn because no one from your firm authorized it for processing. You failed to follow the Received Step above. Complete
System Rejected Your application was rejected because according to your responses in the online application, your firm does not meet the HUBZone Eligibility requirements. Check your responses within your online application Complete

Need assistance with your HUBZone Application?

Why should you choose Cloveer Inc. to prepare your HUBZone Application?

1. We live and breath HUBZone Certification!

  • We keep up to date on all of the latest daily SBA HUBZone Program changes.
  • We have a detailed understanding of the current SBA HUBZone Regulations.

2. We have a very strong success rate!

  • We maintain a success rate of over 99% for clients we pre-qualify.
  • We have assisted hundreds of small businesses to achieve and maintain their HUBZone Program Certification.
  • We have real references to back up our success rate, that you can contact.

3. We have 15+ years of experience within the HUBZone Program!

  • All services performed are by Cloveer employees, not outside contractors, like some of our competitors.
  • Our principals (Rick and Monica Otero) worked in their family’s 8(a) Certified business. It was one of the country’s most successful 8(a), high-tech, information technology and electronics concerns. It was recognized for five consecutive years as one of the fastest growing companies in the nation, by Inc. Magazine

4. We won’t waste your time!

  • We pre-qualify all potential clients for our full HUBZone Application Service. We are not interested in wasting your time or ours if you do not qualify.
  • When you as a question, you will get a straight answer with no double talk.
  • Even if you don’t qualify currently we will identify the workaround to your specific issue(s) so you can apply down the road.

5. We believe in Customer Service!

  • We believe in treating every client with respect they deserve as a small business.
  • Our service agreements guarantee protection of their confidential information.
  • All information provided to us is protected on our secure services and will never be shared with anyone.

Finally. We are the best HUBZone Program consultant that is available on the market. The others just try to emulate us.

Visit the Cloveer HUBZone Website or call us at 813-333-5800 for more information.

5 common hubzone eligibility questions

1. Can a startup company apply for HUBZone Certification and get Certified?

Answer: Yes. A startup company can apply for HUBZone Certification and get Certified as long as it can meet the basic eligibility requirements. You must be able to provide a current lease or rental agreement for the principal office, or a deed or rental agreement, for your primary residence, if you operate out of your residence. You must also provide a copy of the most recent (less than 30 days old) utility bill or telephone bill in the name of the business concern too for the principal office location.

2. If I don’t have commercial office space can I get HUBZone Certified?

Answer: Yes. If your principal office is located within your residence you will need to provide a copy of the deed for the property.

3. If I am the only owner and employee for the business and do not pay myself a salary, can I get HUBZone certified?

Answer: Yes. all non-paid owners who work 40 hours, a month, are considered an employee. In this case, your principal office and residence must be located in designated SBA HUBZone.

4. If I have multiple office locations, how does the SBA handle this?

Answer: You are required to have a separate Dun and Bradstreet profile for each office location where you have a lease or rental agreement. Your principal office will be determined as the office where the greatest number of employees report to. Jobsites or client sites are excluded.

5. Is there a basic checklist of documents that I must gather for my HUBZone Application?

Answer. Yes. This checklist may not identify everything needed by you or your business concern based upon your unique circumstances. The items in this checklist must meet certain regulatory requirements so we suggest using the checklist for gathering purposes only and not for submission.

For more information on HUBZone Certification call us at 813-333-5800 or visit https://cloveer.com/hubzone-program-services/hubzone-application-completion-service/.

3 SBA HUBZone Application Killers

1. The firm’s Dun and Bradstreet (DUNS) profile does not show the correct company name or primary/physical office address.

Your firm’s Dun and Bradstreet profile must show the exact name of your company as it is shown on your Articles of Formation (Organization or Incorporation) documents. If you operate as a sole proprietor, your Dun and Bradstreet profile should show the full name of the individual and not a dba name (Doing Business Name) or fictitious business name used.

 Additionally, your Dun and Bradstreet profile must show the correct primary/physical office address that you defined within your HUBZone application.

2. Payroll reports provided do not contain all of required information. 

Your payroll report must show all employee names, number of hours worked for that pay period, the beginning and ending date of the pay period, wages, taxes and any adjustments.  

Any employee who has been defined as one the 35% required to meet the SBA regulations must have worked a minimum of 40 hours in the month of the payroll report provided to be considered as full-time and they must appear on the payroll report covering the application date.

3. Articles of Formation (Organization or Incorporation) filed with your Secretary of State show a principal office address at some place other than what you defined in your HUBZone Application paperwork.

If you have changed your principal office address after filing your original or amended formation documents you must ensure that all filed documentation with your Secretary of State shows the principal office address that you have defined within your HUBZone Application.

These are just 3 of many HUBZone Application killers that will get your application denied. A denial of your HUBZone Application results in a minimum of 90 days day’s until you can reapply again. Submitting incorrect or inconsistent information can cause your application to be severely delayed.

If you are looking for assistance in preparing a complete and compliant HUBZone Application so it is submitted correctly and results in a successful HUBZone Certification in 90 days or less, please call us at 813-333-5800 or visit https://cloveer.com/hubzone-program-services/hubzone-application-completion-service/.

We have a 100% success rate for all HUBZone Applications prepared and submitted.