8(a) Application – Contracts, Invoices and Letters of Reference – What you need to know and provide

Among the many items that are required to be submitted to the SBA, with your 8(a) Application, you will need to supply a listing of client work performed, copies of contracts/agreements, invoices and letters of reference.

These items will allow the SBA to determine:
1. If you have any economic dependence issues.
2. That your primary NAICS code identified within your 8(a) application submission is correct.3. Who is signing or has signed the contracts/agreements within your organization to determine if any unconditional control issues may exist or if there is someone else that, not identified, may be a considered a key officer/employee.
4. If you are performing on these contracts to the satisfaction of your clients.

Client Listings Worksheet:
You must supply the SBA with a detailed listings of all work performed by your business for the following periods:
a. Beginning of current year through the most recently completed month end.
b. The last three years.
c. Breakdown of all contracts/revenues earned within the last 12 months.

The client listings worksheet provided to the SBA should contain the following information:
a. NAICS Code for work performed
b. Award date of contract/agreement
c. Customer name (billable client)d. Brief description of work performed for client.
e.Total dollar value of contract/agreement
f. Revenue earned in each period specified above. You should separate out the revenue for the current year, and each of the last three years individually for each client.

Contracts/Agreements:
You must supply the SBA with a copy of all contracts/agreements and invoices earned within the last 12 months. Make sure that all contracts are signed by all parties and contain all pages.

The SBA will examine these contracts to determine if the primary NAICS code indicated is correct and also to see if someone other than the applicant is signing and executing these contracts on behalf of your company.

Invoices:
You must supply the SBA with all invoices, for work performed, that matches the totals within your client listings worksheet.

These invoices should show the work performed and be descriptive enough to give the SBA reviewer an idea of the type of work performed, that was billed.

Letters of Reference:
You must supply the SBA with at least 2-3 letters of reference from clients listed within your client listings worksheet. These letters of reference should generally speak to the type of work performed, how well it was performed and must be provided on the letter writers letterhead, signed and contain their contact information.

Need assistance with your 8(a) Application?

With 15+ years and over 2,000 successful applications under our belt, we can assure you that no matter which option you choose, Cloveer will work harder and faster to get your business SBA 8a certified.  Contact us today at 813-333-5800 or visiting our website at www.cloveer.com to discover what Cloveer can do for you. We also offer these options for further assistance in completing your 8(a) Application.

Option 18(a) Application Review

  • For those who wish to complete the application on their own we offer an 8(a) Application Review service.  Here, one of our 8a program experts will review your entire application, checking it for missing documents and potential eligibility issues.  We will then advise you as to how best to modify your application to ensure it will be approved an SBA reviewer.

Option 28a Application Completion Service

  • The majority of our clients however, prefer a little more of a hands-on approach.  They recognize the expertise we have accumulated in the over 14 years we’ve been assisting clients obtain 8(a) certification, and want us to put it to use for them.  If you opt for our 8(a) Application Completion Service, we will work one-on-one with you to ensure that your 8(a) Application is 100% complete and compliant so the SBA can review and accept it the first time.

7 out of every 10 businesses 8(a) Applications are denied by the SBA

Don’t get denied. Make sure you fully qualify for the 8(a) Program before first!

Unfortunately, many businesses try to prepare their own 8(a) application, without some sort of outside assistance, when a quick call to Cloveer could have saved them countless hours of of wasted time they spent putting together their application and the hassle of being denied by the SBA, causing a 1 year delay for re-application.

Here are just a few of issues we see on a daily basis that applicants are not aware of:

1. The applicant firm is earning more than 70% of its revenue with one single client causing economic dependence by the SBA.

2. The applicant has ownership in another business, resulting in a less than full-time devotion to the applicant business determination by the SBA.

3. The applicant firm has a potential affiliation with another firm resulting in the SBA requiring a size determination analysis, possible resulting in the business losing their small business size status.

At Cloveer, we conduct a free detailed pre-qualification interview with all of our clients.  We ask our clients the “Killer” questions that will let them know if they have an eligibility issue, unknown to them. The fact is that there are ways around a lot of the 8(a) eligibility issues.  We advise our clients on the pros and cons to any potential 8(a) eligibility issue and tell them when there is one that has no workarounds.

As you can see from our blog and website, www.cloveer.com, we provide more information about the 8(a) Program that all of our competitors. We want you every client to learn as much information about the SBA 8(a) Program as possible since they will be the one participating and using it as one of the tools to becoming a success. The more you know, the better decisions you can make before you apply and while you are in the 8(a) Program.

For more information on the 8(a) Program, please visit us at www.cloveer.com or call us at 813-333-5800.