New Improved SBA HUBZONE Mapping System

The SBA has recently changed the mapping system for the SBA HUBZone Program. The old SBA mapping system was slow, very hard to navigate and not very intuitive. The new improved SBA HUBZone mapping system is a significant improvement to help to locate SBA designated HUBZone locations.

To use the new SBA HUBZone mapping system visit https://maps.certify.sba.gov/hubzone/map. Once on this page, enter the address you are attempting to search. You can also navigate the mapping system by zooming in and out making it much easier to locate a SBA qualified HUBZone location. The system also has a legend that will identify whether or not the address or area being searched is located in a SBA designated HUBZone.

One tip when using the SBA mapping system is be sure the address you are searching for is located in a “Qualified” area and is not a “Redesignated” area. Redesignated areas may be currently designated as a Qualified HUBZone location but will be no longer be Qualified after the date indicated in the SBA mapping system.

Need assistance with your HUBZone Application?

Why should you choose Cloveer Inc. to prepare your HUBZone Application?

1. We live and breath HUBZone Certification!

  • We keep up to date on all of the latest daily SBA HUBZone Program changes.
  • We have a detailed understanding of the current SBA HUBZone Regulations.

2. We have a very strong success rate!

  • We maintain a success rate of over 99% for clients we pre-qualify.
  • We have assisted hundreds of small businesses to achieve and maintain their HUBZone Program Certification.
  • We have real references to back up our success rate, that you can contact.

3. We have 15+ years of experience within the HUBZone Program!

  • All services performed are by Cloveer employees, not outside contractors, like some of our competitors.
  • Our principals (Rick and Monica Otero) worked in their family’s 8(a) Certified business. It was one of the country’s most successful 8(a), high-tech, information technology and electronics concerns. It was recognized for five consecutive years as one of the fastest growing companies in the nation, by Inc. Magazine

4. We won’t waste your time!

  • We pre-qualify all potential clients for our full HUBZone Application Service. We are not interested in wasting your time or ours if you do not qualify.
  • When you ask a question, you will get a straight answer with no double talk.
  • Even if you don’t qualify currently we will identify the workaround to your specific issue(s) so you can apply down the road.

5. We believe in Customer Service!

  • We believe in treating every client with respect they deserve as a small business.
  • Our service agreements guarantee protection of their confidential information.
  • All information provided to us is protected on our secure services and will never be shared with anyone.

Finally. We are the best HUBZone Program consultant that is available on the market. The others just try to emulate us.

Visit the Cloveer HUBZone Website or call us at 813-333-5800 for more information.

2 Year Waiver Guide; How to prepare the 2 year waiver for your 8(a) Application

Who needs to provide a Length of Time in Business Waiver/Two Year Waiver?

Your firm must demonstrate potential for success by showing two years in business. Please note that if the business concern has not yet generated revenues you will be unable to waive the two-year rule.

If the business has not generated revenues for the preceding two years, as verified by sufficient revenues reported on business tax returns, you will need to request the Length of Time in Business Waiver/ Two Year Waiver.

Proof of two years operation in the firm’s primary industry as verified by sufficient revenues reported in business tax returns for the two previous tax years, NOT the business concerns anniversary date.

What are the SBA requirements to be able to apply for the 8(a) Program using the Length of Time in Business Waiver/Two Year Waiver?

  1. The 8(a) applicant(s) must possess substantial business managerial experience.
  2. The business concern must have demonstrated that it has the technical expertise it will need to carry out its business plan with substantial likelihood for success.
  3. The business concern must have adequate capital to sustain its operations and carry out its business plan.
  4. The business concern must have a record of successful performance on contracts in its primary NAICS code.
  5. The business concern must have (or can quickly obtain) the personnel, facilities, equipment, and other resources it needs to perform any 8(a) contracts it might be awarded.

Our 2 year waiver guide contains very detailed instructions on how to satisfy each of the 5 conditions including what you should detail in your narrative for each condition as well as the exact supporting documents you must provide to the SBA to support your narrative. Additionally, a detailed example narrative write-up for each condition is provided in our guide.

Our 2017 SBA 2 Year Waiver Guide will assist in the preparation and 100% completion of the 2 Year Waiver for your SBA 8(a) Application. This downloadable guide is $150.00. Click on the Buy Now button below to purchase the guide and download now. This guide will not only show you how to properly prepare the 2 Year Waiver but will save you countless hours of trying to figure out how to properly complete the 2 Year Waiver and possible endless back and forth or long delays of the processing of your 8(a) application by the SBA.

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Do you qualify for the SBA 8(a) Program. Find out for Free!

Are you exploring the possibility of applying for the SBA 8(a) Program?

Don’t know where to start? The first step is to find out if you meet the very complex 8(a) Program eligibility requirements before you decide to take the leap into the 8(a) Application.

Cloveer has an online 8(a) eligibility questionnaire that will help determine your current state of 8(a) Program eligibility.

8(a) Eligbility Questionnaire

The questionnaire will take approximately 15 minutes to complete.

As you answer most of the questions, it will automatically inform you if you have a potential eligibility issue. Upon your submission we will review your responses and follow up to discuss your current state of 8(a) Program eligibility and answer any additional questions you might have.

8(a) eligibility questionnaire

Sample of Cloveer’s Online Questionnaire

Assuming you do qualify, If you would like assistance with your 8(a) Application, Cloveer can help.  With 15+ years and over 2,000 successful applications under our belt, we can assure you that no matter which option you choose, Cloveer will work harder and faster to get your business SBA 8a certified.  Contact us today at 813-333-580.

 

8(a) Application – New Procedure for Submitting your 8(a) Application

The SBA has recently changed its method for submitting your 8(a) Application supporting documents.

On August 24, 2016, the SBA updated Title 13 of the Code of Federal Regulations (C.F.R.) Part 124. Among one of the updates, the SBA included a requirement that all 8(a) Applications along with supporting documentation must now be filed electronically.

Because of this change, the SBA now (as of February 10, 2017) requires that you submit your entire 8(a) Application electronically instead of mailing the completed 8(a) Application and supporting documentation to them. Please note, this has been noted as an interim process therefore please stay tuned to our blog for further updates to the submission process.

(You can download the Interim Process Guide by visiting https://certify.sba.gov/8a-docs). Please review the process in detail before submitting your 8(a) Application to the SBA. Here are the basic steps from the guide:

  1. You will still need to complete your 8(a) Application forms within the BDMIS system or via your SBA GLS account.
  2. To upload your supporting documents to the SBA, you will now need to establish an account with certify.sba.gov. Once you have established an account with certify.sba.gov and have selected the option for 8(a) Document upload under the Programs option within this system:

You must use the following naming convention when saving and uploading your 8(a) documents to the SBA: FIRM NAME_DUNS NUMBER_TYPE OF FILE.PDF.

For example, if you are uploading your 2015 personal tax returns, the PDF file should be named: ABC LLC_123456789_2015 Personal Federal Tax Return.PDF

All files must be uploaded as separate documents.

  1. You will also need to upload your BDMIS Application completed through your SBA GLS account with all executed signature pages.
  2. For all further instructions, please review the guide mentioned above.

Why choose Cloveer to prepare your 8(a) Application?

1. We live and breath 8(a) Certification!

  • We keep up to date on all of the latest daily SBA 8(a) Program changes.
  • We have a detailed understanding of the current SBA 8(a) Regulations.
  • We review all of the latest SBA OHA (Office of Hearings and Appeals) cases on 8(a) Certification. This is very important since some of the rules for the 8(a) Program are not necessary published in the current SBA 8(a) regulations.
  • Our firm offers multiple 8(a) Application completion services and products to fit your budget needs.

2. We have a very strong success rate!

  • We maintain a very high success rate of over 99%.
  • We have assisted thousands of small businesses to achieve and maintain their 8(a) Program Certification.
  • We have real references to back up our success rate, that you can contact and speak directly to.

3. We have 15+ years of experience within the 8(a) Program!

  • All services performed are by Cloveer employees, not outside contractors, like some of our competitors.
  • Our firm doesn’t just offer 8(a) Certification Completion Services. We offer full life-cycle 8(a) Program services before and after you get 8(a) Certified. We also offer other government certification services for the HUBZone and VA VetBiz programs.
  • Our principals (Rick and Monica Otero) worked in their family’s 8(a) Certified business. It was one of the country’s most successful 8(a), high-tech, information technology and electronics concerns and was recognized for five consecutive years as one of the fastest growing companies in the nation, by Inc. Magazine.

4. We won’t waste your time!

  • We pre-qualify all potential clients for our full 8(a) Application Service. We are not interested in wasting your time or ours if you do not qualify.
  • When you ask a question, you will get a straight answer with no double talk.
  • Even if you don’t current qualify for the 8(a) Program we will identify the workaround to your specific issue(s) so you can apply down the road, if possible.

5. We believe in Customer Service!

  • We believe in treating every client with the respect they deserve as a small business.
  • Our service agreement guarantees protection of your confidential information.
  • We also provide you access to a secure location to upload the requested information/documents to and will never share your information with anyone.

 

Tips to select the right consultant to prepare your 8a, HUBZone or VetBiz Application.

1. Pick up the phone. Call them and speak to the actual person who will be preparing your application. 

You should be able to call them and speak directly to the individual(s) who will be responsible for preparing your application. At Cloveer, you can call and speak to the employee who will be responsible for preparing your application. They will answer any of your questions and let you know whether or not you are eligible to become certified into one of these programs at no cost. Call us at 813-333-5800 to get your questions answered.

2. Don’t choose your consultant solely on their price for services.

The old adage is true. You get what you pay for. If it looks to good too be true, it usually is.

3. Stay away from any consultant that offers you any type of guarantee.

The FAR prohibits any federal consultant to base any fee for their services contingent on certification.

4. Ask as many questions up front as possible. See if they actually know the rules and regulations of the program you want to get certified into. They should be able to answer your eligibility questions quickly and correctly.

Cloveer pre-qualifies all of its potential clients to make sure they meet all of the regulatory requirements.

5. Check the consultants Better Business Bureau report.

If they don’t have a profile established with the BBB, or have negative feedback, this is a sign of potential problems. Cloveer is an A+ Rated BBB business with zero complaints.

6. Ask them for references you can personally speak to and look for a recent track record of success.

Cloveer has real references that are published on our website that you can call and speak to.

7. Look at their website to see if they provide more than just sales information.

Cloveer.com has an extensive FAQ section along with a comprehensive blog on getting certified. We want you to understand as much as possible before making a decision on whether or not to pursue certification.

8.  Make sure that the agreement provided for services to be rendered covers everything.

All services provided by Cloveer are on a fixed price basis so there will be no hidden charges.

For More information on getting your 8a Certified, HUBZone Certified or VETBiz Certified, call us at 813-333-5800 or visit www.cloveer.com

 

Top 5 States with SBA HUBZone Businesses

There are 5,313 active SBA HUBZone Application firms as of October 2015. Below is an infographic showing the location by state and number of active SBA HUBZone Certified firms. The source of this information is the SBA Dynamic Small Business database.

HUBZone MAP

HUBZone MAP

The top five states with HUBZone Certified Firms are:
1. California – 481
2. Virginia – 371
3. Oklahoma – 300
4. Texas – 261
5. Maryland – 237

The top five states with the lowest number of HUBZone Certified firms are:
1. Delaware – 3
2. Rhode Island – 7
3. Vermont – 11
4. Connecticut – 14
5. Maine – 15

This information is provided by Cloveer.com.

Cloveer provides products and services on the SBA 8(a), HUBZone, and VA VetBiz programs.

Financial Statements – 35 Items the SBA reviews when applying for 8(a) Certification

When applying for the 8(a) Program you are required to submit the following financial statements for the business:

  1. Year to date Balance sheet and income statements, no older than 90 days, including a detailed A/P and A/R aging statement if you are operating on an accrual basis.

2. The last three years of Balance sheet and income statements (e.g. 2016, 2015, & 2014)

You should ensure that all financials provided are prepared on generally accepted accounting principles or an accepted cash basis.

What does the SBA reviewer look for when they review these:
*Note* The following items are taken from the current SBA SOP.

1. Are the current year to date financials no older than 90 days from date of receipt by the SBA?

2. Are the aging schedules for A/P and A/R consistent with with the year to date balance sheet?

3. Are any A/P or A/R more than 90 days old?

4. Do the balance sheets balance?

5. Are current assets recorded properly?

6. If the business is a dealer, wholesaler, or supplier, does the firm maintain any inventory?

7. Does the firm have fixed assets? If so, are these fixed assets recorded properly?

8. Are the fixed assets reported with depreciation or at actual value?

9. Do the firm’s fixed assets correspond with its type of business? For example, if the firm performs construction work does it have construction equipment?

10. If there is a partner shareholder or officer loan, is there a copy of the loan document? Is this loan reflected on the individual’s SBA Form 413, Personal Financial Statement?

11. Are there loans or notes receivable from a shareholder, officer or partner?

12. Has a copy of the loan or note been provided?

13. Does the loan reflect generally accepted repayment terms? If not, is this item over-inflating the firm’s assets?

14. Does the firm have the ability to service debts?

15. Are there any loans that are questionable or that may raise concerns regarding control?

16. Do retained earnings reconcile with previous financial statements?

17. Does the listed business equity match that reported on the Personal Financial Statements of the owners?

18. Is the profit and loss statement correctly calculated?

19. Does the profit and loss statement show revenues in the appropriate business activity?

20. Is “Cost of Goods Sold” included?

21. Are the line items properly recorded?

22. If there is an expense for salaries for employees, are employees listed on SBA Form 1010?

23. If there is an expense for worker’s compensation, are employees listed on SBA Form 1010?

24. Is the disadvantaged individual the firm’s highest compensated officer or employee? If not, has an explanation of the salary structure been provided?

25. Are there any large subcontracting expenses that appear questionable?

26. Does the firm appear to be in compliance with the percentage of work requirements for its primary business?

27. Does the firm appear to have the necessary equipment, financial resources, working capital, etc., to perform 8(a) contracts it may be awarded?

28. Are there questionable items listed on the statements, or have things changed significantly from the previous year end statement?

29. Are there indications that excessive withdrawals have occurred?

30. Does the firm have financing by non-disadvantaged individual(s) that would be considered critical financing? Also, is the loan payable upon demand?

31. Are there any significant changes in any categories that create a concern? For example, have loans disappeared?

32. What pattern are the revenues, profits, and losses showing? Is there a need to ask for clarification, such as an explanation of the reason for a downward trend or sudden revenue drop?

33. Are there any discrepancies between the firm’s tax returns and the statements? Are these discrepancies based on cash versus accrual? If not, is reconciliation required? Does taking into consideration cash versus accrual reconcile the accounts?

34. Do the balance sheets correspond with the tax return schedules? For example, are there shareholder loans on the tax return schedules that are not reflected on the financial statements?

35. Do the statements and corresponding tax returns reflect any conversions from accrual to cash accounting?

Need assistance with your 8(a) Application? Call us at 813-333-5800 or visit www.cloveer.com for more information.

8(a) Application – Contracts, Invoices and Letters of Reference – What you need to know and provide

Among the many items that are required to be submitted to the SBA, with your 8(a) Application, you will need to supply a listing of client work performed, copies of contracts/agreements, invoices and letters of reference.

These items will allow the SBA to determine:
1. If you have any economic dependence issues.
2. That your primary NAICS code identified within your 8(a) application submission is correct.3. Who is signing or has signed the contracts/agreements within your organization to determine if any unconditional control issues may exist or if there is someone else that, not identified, may be a considered a key officer/employee.
4. If you are performing on these contracts to the satisfaction of your clients.

Client Listings Worksheet:
You must supply the SBA with a detailed listings of all work performed by your business for the following periods:
a. Beginning of current year through the most recently completed month end.
b. The last three years.
c. Breakdown of all contracts/revenues earned within the last 12 months.

The client listings worksheet provided to the SBA should contain the following information:
a. NAICS Code for work performed
b. Award date of contract/agreement
c. Customer name (billable client)d. Brief description of work performed for client.
e.Total dollar value of contract/agreement
f. Revenue earned in each period specified above. You should separate out the revenue for the current year, and each of the last three years individually for each client.

Contracts/Agreements:
You must supply the SBA with a copy of all contracts/agreements and invoices earned within the last 12 months. Make sure that all contracts are signed by all parties and contain all pages.

The SBA will examine these contracts to determine if the primary NAICS code indicated is correct and also to see if someone other than the applicant is signing and executing these contracts on behalf of your company.

Invoices:
You must supply the SBA with all invoices, for work performed, that matches the totals within your client listings worksheet.

These invoices should show the work performed and be descriptive enough to give the SBA reviewer an idea of the type of work performed, that was billed.

Letters of Reference:
You must supply the SBA with at least 2-3 letters of reference from clients listed within your client listings worksheet. These letters of reference should generally speak to the type of work performed, how well it was performed and must be provided on the letter writers letterhead, signed and contain their contact information.

Need assistance with your 8(a) Application?

With 15+ years and over 2,000 successful applications under our belt, we can assure you that no matter which option you choose, Cloveer will work harder and faster to get your business SBA 8a certified.  Contact us today at 813-333-5800 or visiting our website at www.cloveer.com to discover what Cloveer can do for you. We also offer these options for further assistance in completing your 8(a) Application.

Option 18(a) Application Review

  • For those who wish to complete the application on their own we offer an 8(a) Application Review service.  Here, one of our 8a program experts will review your entire application, checking it for missing documents and potential eligibility issues.  We will then advise you as to how best to modify your application to ensure it will be approved an SBA reviewer.

Option 28a Application Completion Service

  • The majority of our clients however, prefer a little more of a hands-on approach.  They recognize the expertise we have accumulated in the over 14 years we’ve been assisting clients obtain 8(a) certification, and want us to put it to use for them.  If you opt for our 8(a) Application Completion Service, we will work one-on-one with you to ensure that your 8(a) Application is 100% complete and compliant so the SBA can review and accept it the first time.