The Executive Summary is the most important section of your 8a business plan. It provides a concise overview of the entire plan along with a history of your company. This section describes the fundamental elements of your business, as well as what business you are in, why you are in it, and what you hope to accomplish. For example, describe your business in terms of where it has come from, where it is now, where you want it to go, and how you plan to get it there. This section is important because it explains why you think your business idea will be successful. This is a complete summary of your 8a business plan and should be the last section you write. After you’ve completed all the other details of your plan, you’ll be better able to summarize it. 1 to 2 pages is an appropriate length for the executive summary.
Here are some important elements to include in your Executive Summary:
- The Mission Statement – The mission statement briefly explains the thrust of your business. It could be two words, two sentences, a paragraph, or even a single image. It should be as direct and focused as possible, and it should leave the reader with a clear picture of what your business is all about.
- Date business began
- Names of founders and the functions they perform
- Number of employees
- Location of business including branches or subsidiaries
- Description of plant or facilities
- Primary industry and NAICS code
- Products manufactured/services rendered
- Summary of company growth since the beginning, including financial or market highlights
- Summary of future plans
With the exception of the mission statement, all of the information in the Executive Summary should be brief since the details will be provided further along in the plan.
For newly certified 8a companies, Cloveer provides professional assistance in preparing SBA acceptable 8a Business Plans.
Every company that becomes 8a Certified with the SBA must sign a participation agreement. The agreement is the same for all companies and by signing it, you are agreeing to abide by the 8(a) BD regulations, 13 C.F.R. § 124, which can be found at http://www.access.gpo.gov/nara/cfr/waisidx_07/13cfr124_07.html.
In addition, you will be agreeing to submit financial statements and tax returns on an annual basis. For companies with gross annual receipts between $1M and $5M the financials must be reviewed by an independent qualified public accountant. For companies with gross annual receipts over $5M, the financials must be audited by an independent qualified public accountant.
The participation agreement also provides a list of 26 items that will cause termination from the program. Three examples of occurrences that can cause termination of your company from the 8a program are:
- Failure by the concern to obtain prior written approval from SBA for any changes in ownership, business structure, management, or control. Hiring a key officer without prior approval is an example of this.
- Failure by the concern to obtain prior SBA approval of any management agreement, joint venture agreement or other agreement relative to the performance of a section 8(a) subcontract.
- Failure by the concern to provide SBA with Annual Update reports as required.
An actual Participation Agreement including the complete list of conditions and causes for termination is available for viewing. For expert assistance with maintaining 8a program compliance and annual reporting requirements, contact Cloveer.
What meeting minutes are required?
At a minimum, you must submit a copy of the business concerns initial or organizational meeting minutes and at least the last two immediate years of annual meeting minutes.
Typically the initial or organizational meeting minutes are prepared at the time you formally organize your business concern. The initial meeting minutes will usually contain the following information:
- A listing of all business concern shareholders, owners or members
- Elections of the initial Board of Directors, Managing Member or General/Limited Partners
- Election of all business concern officers such as the President/CEO, Vice President, Secretary and Treasurer
- Resolutions acknowledging the filing of the Articles of Incorporation, Organization or Partnership filing
- Resolutions accepting the original Bylaws, Operating Agreement or Partnership Agreement
- Any other general business topics discussed such as opening business bank accounts, officer salaries, etc.
Your Bylaws, Operating Agreement or Partnership Agreement will generally outline the requirements for holding meetings. Typically each year a meeting is held with the purpose of electing or re-electing the Board of Directors, Managing Members or General/Limited Partners and all officers.
Who is required to submit them?
All business concerns that are formed as a Corporation, Limited Liability Company or Partnership must submit the meeting minutes as part of their 8a Application. If you operate as a Sole Proprietorship, you are not required to be submit meeting minutes.
All firms applying for 8a Certification must submit the following financial statements:
Year to date Balance sheet and income statements, no older than 90 days, including a detailed A/P and A/R aging statement if you are operating on an accrual basis.
The last three years of Balance sheet and income statements (e.g. 2016, 2015, & 2014)
You should ensure that all financials provided are prepared on generally accepted accounting principles.
Your current year to date financials must exhibit the following:
- Positive net income
- Positive working capital
- Positive equity
Where can I get it?
You can obtain a Certificate of Good Standing from the Secretary of State office where you registered your business concern. Sometimes a Certificate of Good Standing is also referred to as a “Certificate of Fact or Existence”. The title for this document varies from State to State. In order for this document to be accepted by the SBA it cannot be any older than 90 days at time you submit your 8a Application.
Who is Required to Submit it?
All business concerns that are formed as a Corporation, Limited Liability Company or Partnership must obtain and submit this document as part of their 8a Application. If you operate as a Sole Proprietorship, this document is not required to be submitted.
If you formed your business concern within a different State than the State in which the business concerns operates you must also obtain and submit a Certificate of Good Standing from each State in which you have filed a foreign entity filing.
All business concerns who apply to become SBA 8a Certified must have general liability insurance at a minimum. If the business concern is required by its State law to carry workers compensation insurance it must carry this on its policy too.
For general liability insurance, there is no set minimum or maximum amount or limit of insurance required by the SBA to become 8a certified. We suggest that you consult with your insurance agent for advice on the proper levels and amounts of insurance for your business concern.
For more tips on 8a Certification requirements, please visit cloveer.com.